Installing your Email Signature in Outlook 2013

In their Office 2013 suite, Microsoft has made the process of adding an HTML signature more complicated than it used to be. Thankfully, there’s always a workaround. If you use Outlook’s normal signature creating process, you will have all of your images passed through as attachments, even if they are remote images.

Before you begin installing the signature, you will need to see the hidden files and file extensions.

  • Go to your File Explorer (Windows key + E)
  • Select your hard drive (C:/ for most users)
  • Click on the Organize drop-down box
  • Click on the Folder and Search options tab
  • In the folder options, select the View tab, and make sure Show hidden files is selected, and uncheck Hid extensions for known file types

Now that this is done, we can get working on installing your signature.

  • Open File Explorer (Windows Key + E)
  • Go to Your Username/AppData/Roaming/Microsoft/Signatures/<.li>
  • Paste your .HTML signature in the Signatures file.
  • Rename the file by changing the extension from .HTML to .HTM
  • Open Outlook 2013 and go to FILE
  • Go to Options
  • Click on the Mail Tab and then on the Signatures button
  • You should see your signature in the list of Select signatures to edit box. The name of your signature will be your file’s name. Also, in the Edit signature box, your signature may not display properly. Do not worry, this is perfectly normal. Do not make any alterations. Make sure that you choose your signature in the New Message and Replies/Forwards
  • CONGRATULATIONS! Your signature is now installed!

26 responses on “Installing your Email Signature in Outlook 2013

  1. Hi there, simply became alert to your blog via Google, and found that it’s truly informative. I am going to be careful for brussels. I’ll appreciate in case you continue this in future. Lots of people can be benefited from your writing. Cheers!

  2. JTA_0358 says:

    Won’t it be easier to just create your Signature on word, Copy it and just paste it in Edit Signature box in the Outlook? Saves anyone the time of creating HTML siggys

    • admin says:

      Hello JTA, that is an option, but I would only recommend it if you are using basic bolding or italicizing. Generally speaking, what works in Outlook will not always work in other email clients or web browsers. The challenge is really to create a signature that you can “forecast” in other email clients. This is true of hyperlinks, colors, layouts, font sizes, and more. Your solution is easier, but you will not have the layout capabilities or know exactly how it will appear on iOS, GMAIL, Thunderbird, Apple Mail, etc. Also, images are a challenge for email signatures and this method ensures you are not sending them as an attachment.

      • Alepla says:

        Hello admin,

        What you say is very good and correct, but if your intention was, that the implementation of the Signatur works in all E-Mail clients, then you have had to specify this in the title of your article. What JTA_0358 says is absolutly right, because just to create the signature on MS Word, to save it in format HTML with file extention .htm and then copy the file to C:\Users\UserName\AppData\Roaming\Microsoft\Signatures is very much easier as you recommend 😉

        I did it with MS Word and it worked perfectly (in Outlook 2013)! ;-D

        Regards from Vienna :-)

      • Alepla says:

        … I forgot to say, that your article, according to the title, refers to Outlook 2013 and not to all E-Mail clients… 😉

      • admin says:

        Dear Alepia,

        Thanks for your input. The implementation will work for all email clients, so long as the proper installation method is used :-)

        Greetings from Miami!

  3. You actually have wonderful well written articles. Appreciate it for sharing with us your web site.

  4. Thank you. My current signature has images for social media icons and my business ccard. I want to add the code for the FB Like button to like my fb page. So my question is how do iI see the code of what I am alrwady using as a signature?

    • admin says:

      I do not recommend having the FB Like button on your signature. The FB like buttons usually have some form of javascript or HTML tags that are not supported on many email clients (Outlook being one of them). It is better then to link your customers / audience to your FB page where they can like it from there.

  5. Vickie says:

    I created the file using the original signature html and adding the facebook like code. The original part of the signature shows up as the link cannot displayed. It may have been moved, deleted, or renamed. So the pictures need to be in the signatures file? possibly. Getting muddy.

    Thank you in advance.

      Best of everything to you, Vickie   

  6. Kate says:

    Hi we are running multiple versions of Outlook and all want to have standard signatures with text, hyperlinks and images. Cutting and pasting into the edit signature box only works to a certain extent but as you have said doesn’t translate very well to some other email clients and particularly not when viewing emails on mobile. I am wondering if I am missing a trick with how to do this more easily and consistently across all versions of Outlook. Would doing this in HTML resolve issues around fonts and tables not displaying properly on mobile devices? I’m not really sure what to do next! Any help would be much appreciated.

    • admin says:

      Hi Kate,

      Coding the signature in HTMl would only solve part of the problem. The real challenge in coding an HTML signature that works on all platforms is understanding the limitations of each platform, and to do this, it comes down to research, research, research.

      Think of it as an artist who wants to paint a landscape. He knows that some of his audience is colorblind. Others will not like pastels, and finally, others will not enjoy the impressionist style. So, he paints a picture with a paintbrush with enough contrast that the colorblind will see it, and in a style that is not impressionist. This is what coding a signature is like. You need to know what the email clients don’t like and what they like. This is where we can help.

      Now, there are some elements that cannot be solved. Copy/pasting into the text box is generally not the way to go, but even a well coded signature cannot get past the limitations of some email clients. For example, Outlook does not recognize most of the styling in a hyperlink. I’m sending you an email to get further details from you.

      Best regards

  7. joe says:

    Hi, my html signature do not change to text…. it still show in HTML format when I create a new email. it doesn’t work for me please help me I try to work this out for 3 day now thank you so much

  8. bill says:

    Microsoft should re-brand themselves and use the slogan: Microsoft – making everything more complicated.

    Your work-around worked like a charm. Except, in my Windows 8.1 I didn’t see an “Organize” drop down option. Maybe I just missed it. I did however have the options to view hidden folders and show file extensions in the “View” tab, upper right.

  9. kelli says:

    why don’t i see “” in Go to Your Username/AppData/Roaming/Microsoft/Signatures/ ?

  10. Hello,
    I’m stuck on the second set of instructions on the bottom: (/AppData/Roaming/Microsoft/Signatures/ I don’t have any of these files anywhere on my computer. What do I do now?

    Thanks,
    Kraig

    • admin says:

      Here are a few questions:
      1. Do you have an email signature already? If you do not, then you will have no files there. Open Outlook, create a basic signature, and it should appear.

      2. If you have an email signature already, you’ll need to figure out where Outlook is storing them. If you are working on a corporate computer, then your IT manager will be able to help you.

  11. Tyler says:

    Hi,
    We just upgraded to Office 365 with Outlook 2013 and it seems that no matter what I do, I cannot get the signature blocks to behave.

    I wrote the HTML signature blocks some time ago, and they’ve worked great in Office 2007. It seems now with the upgrade, when I attempt to do as a poster above did, and simply paste it into the edit box from Internet Explorer, nothing happens.

    When I tried your method, the signatures did not appear in the list of Select signatures to edit box.

    I know this thread is old, but any thoughts would be greatly appreciated!

    Thanks,

    • admin says:

      Dear Tyler,

      My apologies for the delay in getting back to you, as we’ve been swamped with signature coding. I can understand your frustration, we have had to change all of our coding guidelines to accomodate Outlook 2013 recipients and senders. You probably have to modify your code again. The fact that they do not offer the signature on the “Select signature to edit” is a new one for me though, and I haven’t been able to replicate the problem.

      Cheers

  12. Roger Withnell says:

    Hello and thank you for your instructions. I am using Outlook 2013 and the picture logo (jpg or png) displays on the local machine when creating the email but the email recipient only sees the ubiquitous red cross! Creating the signature on Outlook 2010 by the same method works. Your comments would be much appreciated.

    • admin says:

      There are 3 explanations to this:
      1. Your recipients are blocking images automatically
      2. You are linking the image to a file on your computer (and not an image that is available on the web)
      3. Your link to the image is not correct, which can mean that you have a space in the address

      Cheers

  13. Faisal says:

    Thanks, that was really helping.

  14. James says:

    Hi,
    I have been working on an html signature and installing it onto outlook 2013 for my company coworkers. I have replaced the htm, rtf, and txt files under signatures, it works when sending new emails however every time we reply it displays as a text form of my code. I did some research and found out that maybe I need the mail setup to be under txt instead of html, but then it would just display as plain text. Any idea on how I can fix my code or tweak the settings for it to work for both sending and replying?
    Thanks,
    James

    • admin says:

      Hi James,

      You are correct that if you pass it to plain text, it will not work. What I am suspecting is that your code is not compatible with Outlook 2013. It is important to remember that Outlook does not accept all HTML and some usual web design structuring will not go through. This is why we have specialized in this field.

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