Installing your Email Signature in Outlook 2013

    In their Office 2013 suite, Microsoft has made the process of adding an HTML signature more complicated than it used to be. Thankfully, there’s always a workaround. If you use Outlook’s normal signature creating process, you will have all of your images passed through as attachments, even if they are remote images.

    Before you begin installing the signature, you will need to see the hidden files and file extensions.

    • Go to your File Explorer (Windows key + E)
    • Select your hard drive (C:/ for most users)
    • Click on the Organize drop-down box
    • Click on the Folder and Search options tab
    • In the folder options, select the View tab, and make sure Show hidden files is selected, and uncheck Hid extensions for known file types

    Now that this is done, we can get working on installing your signature.

    • Open File Explorer (Windows Key + E)
    • Go to Your Username/AppData/Roaming/Microsoft/Signatures/<.li>
    • Paste your .HTML signature in the Signatures file.
    • Rename the file by changing the extension from .HTML to .HTM
    • Open Outlook 2013 and go to FILE
    • Go to Options
    • Click on the Mail Tab and then on the Signatures button
    • You should see your signature in the list of Select signatures to edit box. The name of your signature will be your file’s name. Also, in the Edit signature box, your signature may not display properly. Do not worry, this is perfectly normal. Do not make any alterations. Make sure that you choose your signature in the New Message and Replies/Forwards
    • CONGRATULATIONS! Your signature is now installed!

    7 responses on “Installing your Email Signature in Outlook 2013

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    2. JTA_0358 says:

      Won’t it be easier to just create your Signature on word, Copy it and just paste it in Edit Signature box in the Outlook? Saves anyone the time of creating HTML siggys

      • admin says:

        Hello JTA, that is an option, but I would only recommend it if you are using basic bolding or italicizing. Generally speaking, what works in Outlook will not always work in other email clients or web browsers. The challenge is really to create a signature that you can “forecast” in other email clients. This is true of hyperlinks, colors, layouts, font sizes, and more. Your solution is easier, but you will not have the layout capabilities or know exactly how it will appear on iOS, GMAIL, Thunderbird, Apple Mail, etc. Also, images are a challenge for email signatures and this method ensures you are not sending them as an attachment.

    3. Vickie says:

      I created the file using the original signature html and adding the facebook like code. The original part of the signature shows up as the link cannot displayed. It may have been moved, deleted, or renamed. So the pictures need to be in the signatures file? possibly. Getting muddy.

      Thank you in advance.

        Best of everything to you, Vickie   

    4. Kate says:

      Hi we are running multiple versions of Outlook and all want to have standard signatures with text, hyperlinks and images. Cutting and pasting into the edit signature box only works to a certain extent but as you have said doesn’t translate very well to some other email clients and particularly not when viewing emails on mobile. I am wondering if I am missing a trick with how to do this more easily and consistently across all versions of Outlook. Would doing this in HTML resolve issues around fonts and tables not displaying properly on mobile devices? I’m not really sure what to do next! Any help would be much appreciated.

      • admin says:

        Hi Kate,

        Coding the signature in HTMl would only solve part of the problem. The real challenge in coding an HTML signature that works on all platforms is understanding the limitations of each platform, and to do this, it comes down to research, research, research.

        Think of it as an artist who wants to paint a landscape. He knows that some of his audience is colorblind. Others will not like pastels, and finally, others will not enjoy the impressionist style. So, he paints a picture with a paintbrush with enough contrast that the colorblind will see it, and in a style that is not impressionist. This is what coding a signature is like. You need to know what the email clients don’t like and what they like. This is where we can help.

        Now, there are some elements that cannot be solved. Copy/pasting into the text box is generally not the way to go, but even a well coded signature cannot get past the limitations of some email clients. For example, Outlook does not recognize most of the styling in a hyperlink. I’m sending you an email to get further details from you.

        Best regards